In Outlook, open the email you wish to turn into a task. In the top right corner of the email view, click the three dots icon. Scroll down to the Todoist icon. Click Add to Todoist. In a matter of minutes and without a single line of code, Zapier allows you to automatically send info between Microsoft Office 365 and Todoist. Get started with workflows like: Create Todoist tasks from new Microsoft Office 365 events. Or check out the rest of our guided workflows. Save time with Zapier; it's free to try. Use Todoist for Outlook to: Turn emails into tasks, so you never lose track of important conversations. Focus on what's important, by organizing your email-related tasks by project, due date, priority level, and labels directly from Outlook. Check things off your list, by clicking your Todoist task name to get right back to your email.
- Set up the Microsoft Office 365 trigger, and make magic happen automatically in Todoist. Zapier's automation tools make it easy to connect Microsoft Office 365 and Todoist.
- In Outlook, open the email you wish to turn into a task. In the top right corner of the email view, click the three dots icon. Scroll down to the Todoist icon. Click Add to Todoist.
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# Introduction
SyncPenguin can be used to configure Todoist Tasks and Exchange Office 365 Tasks real-time two-way synchronization.This page provides some information on how to configure and start the sync using our dashboard.
The sync allows variety of connection combinations and scenarios, including between different Exchange domains or Office 365 tenants.You can sync records between pairs of accounts, from all accounts to a single shared one, or arrange any other custom sync behavior.
Note that apart from Office 365 the service can sync with multiple Exchange EWS-based services, including:
- Microsoft Office 365
- Microsoft Teams
- Exchange On-Premise Server
- Exchange Online
- Outlook on the Web
- Outlook Live and @outlook.com account
- Microsoft ToDo
- Amazon WorkMail
Contact us directly if you need help with your Exchange setup.
Please feel free to contact us if you have any problems or questions - our support is always glad to help the customers.Also note that it's always possible to customize your sync in case you need a different field mapping, sync behavior, or any other adjustment.For any such request, please contact us directly to discuss the details.
# 1. Register and log in
The first step is to create a SyncPenguin account. Please follow this link to do that:
# 2. Create the sync
The next step is to create the sync in the Synchronizations section of the dashboard by clicking the '+ New sync' button.You'll see a wizard page, where you need to follow three steps of sync creation:
- Select the first app (Todoist Tasks)
- Select the second app (Exchange Office 365 Tasks)
- Specify the name of the sync and click Create
# 3. Allow access to Todoist and Office 365 or Exchange
You'll then see two 'Access & Settings' sections for both sides of the sync.For each of them you have to click the 'Sign In' button and sign in to the corresponding business app.If you cannot see the 'Sync In' button, it means you need to enter the credentials manually (API Key, username/password or similar).
In some complex scenarios it might be difficult to get the settings right.Please don't hesitate to contact us in case of any errors or doubts.
# 4. Configure, test and start your sync
The last thing, of course, is to test your connection and start the continuous sync itself.
To test the connection, click the 'Trigger sync' button first.Note that this doesn't sync any data yet, but just schedules an initialization job that you'll see in the logs at the bottom of the page.
After a couple of moments you should see a blue 'Initialized' status.If you see a yellow 'Finished with error' instead, most probably there's an error with access or settings.Feel free to contact us in such case.
Now you can test the sync itself.By default, SyncPenguin only syncs newly created or updates data.So go ahead and create a test entry in Todoist or Office 365 or Exchange, and click 'Trigger sync' once again.You should see it synced in the other app you specified.Great!
If you'd like to sync your old data, use the 'Migrate existing data' button.Feel free to contact us to be sure you're doing the right thing, or if you need to apply any complex filters.
The final step is to configure and start your continuous sync.You can configure the following basic things:
- How often the sync is triggered (Sync period)
- The direction of the sync (two-way or one-way)
- Whether it's allowed to sync deletes or not
Make sure you click the 'Save' button once you're done configuring.
Then just click the 'Start periodic sync' button and your continuous sync will be running!
# Contact us
In case you have any questions, or if you'd like to request a custom sync to be built based on your requirements feel free to contact us using the form below.
# Learn more
Thanks for your interest in developing apps with Todoist! In this guides section we'll provide an overview of the APIs we offer and cover some common topics for application development using our APIs.
If you are looking for reference documentation for our APIs please proceed to either the REST API Reference or Sync API Reference.
Our APIs
We offer two APIs for external developers, providing different models for sending and receiving data.
Rest API
The Todoist REST API offers the simplest approach to read and write data on the Todoist web service.
For most common application requirements this is our recommended API for external developers and uses an approach that should be familiar for anyone with experience calling RESTful APIs.
We've provided a Getting Started tutorial section within our REST API documentation to introduce you to the API and some common flows you'll encounter when developing Todoist applications. If you are totally new to our APIs or even unfamiliar with Todoist this is a great place to start.
Sync API
The Todoist Sync API is used by our web and mobile applications and is recommended for clients that will maintain alocal representation of a user's full account data. It allows for incrementally sending and receiving account data by identifying positions in an account's state history using a sync token.
This API also contains additional endpoints for areas like account management and less common features that may not yet be implementedon the newer REST API.
Within the documentation for the Sync API you'll also find a Getting Started tutorial that will introduce you to using the Sync endpoint to send and receive data.
In order to make authorized calls to the Todoist REST or Sync APIs, your application must firstobtain an access token.
The following section describes the process for using the OAuth protocol to obtain an access token from the user.
OAuth
External applications can obtain a user authorized API token via the OAuth2protocol. Before getting started, developers need to create their applicationsin the App Management Console and configure a valid OAuthredirect URL. A registered Todoist application is assigned a unique Client IDand Client Secret which are needed for the OAuth2 flow.
This procedure is comprised of 3 steps.
Step 1: Authorization request
An example of the URL to the authorization endpoint:
Redirect users to the authorization URL at the endpointhttps://todoist.com/oauth/authorize, with the specified request parameters.
Required parameters
| Name | Description |
|---|---|
| client_id String | The unique Client ID of the Todoist application that you registered. |
| scope String | A comma separated list of permissions that you would like the users to grant to your application. See the below table for detail on the available scopes. |
| state String | A unique and unguessable string. It is used to protect you against cross-site request forgery attacks. |
Permission scopes
| Name | Description |
|---|---|
| task:add | Grants permission to add new tasks (the application cannot read or modify any existing data). |
| data:read | Grants read-only access to application data, including tasks, projects, labels, and filters. |
| data:read_write | Grants read and write access to application data, including tasks, projects, labels, and filters. This scope includes task:add and data:read scopes. |
| data:delete | Grants permission to delete application data, including tasks, labels, and filters. |
| project:delete | Grants permission to delete projects. |
Potential errors
| Error | Description |
|---|---|
| User Rejected Authorization Request | When the user denies your authorization request, Todoist will redirect the user to the configured redirect URI with the error parameter: http://example.com?error=access_denied. |
| Redirect URI Not Configured | This JSON error will be returned to the requester (your user's browser) if redirect URI is not configured in the App Management Console. |
| Invalid Application Status | When your application exceeds the maximum token limit or when your application is being suspended due to abuse, Todoist will redirect the user to the configured redirect URI with the error parameter: http://example.com?error=invalid_application_status. |
| Invalid Scope | When the scope parameter is invalid, Todoist will redirect the user to the configured redirect URI with error parameter: http://example.com?error=invalid_scope. |
Step 2: Redirection to your application site
When the user grants your authorization request, the user will be redirected tothe redirect URL configured for your application. The redirect requestwill come with two query parameters attached: code and state.
The code parameter contains the authorization code that you will use toexchange for an access token. The state parameter should match the stateparameter that you supplied in the previous step. If the state is unmatched,your request has been compromised by other parties, and the process should beaborted.
Step 3: Token exchange
An example of exchanging the token:
On success, Todoist returns HTTP 200 with token in JSON object format:
Once you have the authorization code, you can exchange it for the access tokenby sending a POST request to the following endpoint:
https://todoist.com/oauth/access_token.
Required parameters
| Name | Description |
|---|---|
| client_id String | The Client ID of the Todoist application that you registered. |
| client_secret String | The Client Secret of the Todoist application that you registered. |
| code String | The code that was sent in the query string to the redirect URL in the previous step. |
Potential errors
| Error | Description |
|---|---|
| Bad Authorization Code Error | Occurs when the code parameter does not match the code that is given in the redirect request: {'error': 'bad_authorization_code'} |
| Incorrect Client Credentials Error | Occurs when the client_id or client_secret parameters are incorrect: {'error': 'incorrect_application_credentials'} |
Some objects (like projects, labels, and filters) returned by our APIs may have colors defined by anid or name. The table below shows all information you may need for any of these colors.
| ID | Name | Hexadecimal | ID | Name | Hexadecimal |
|---|---|---|---|---|---|
| 30 | berry_red | #b8256f | 40 | light_blue | #96c3eb |
| 31 | red | #db4035 | 41 | blue | #4073ff |
| 32 | orange | #ff9933 | 42 | grape | #884dff |
| 33 | yellow | #fad000 | 43 | violet | #af38eb |
| 34 | olive_green | #afb83b | 44 | lavender | #eb96eb |
| 35 | lime_green | #7ecc49 | 45 | magenta | #e05194 |
| 36 | green | #299438 | 46 | salmon | #ff8d85 |
| 37 | mint_green | #6accbc | 47 | charcoal | #808080 |
| 38 | teal | #158fad | 48 | grey | #b8b8b8 |
| 39 | sky_blue | #14aaf5 | 49 | taupe | #ccac93 |
Our applications for Android and iOS support custom URL schemes for launching to specific views and initiating some common actions.
Todoist Exchange Login
Views
The following schemes are available to open a specific view:
| Scheme | Description |
|---|---|
| todoist:// | Opens Todoist to the user's default view. |
| todoist://today | Opens the today view. |
| todoist://upcoming | Opens the Upcoming view. |
| todoist://profile | Opens the profile view. |
| todoist://inbox | Opens the inbox view. |
| todoist://teaminbox | Opens the team inbox view. If the user doesn't have a business account it will show an alert and redirect automatically to the inbox view. |
| todoist://notifications | Opens notifications view. |
Tasks
Example of adding a task:
Here's an example of a content value:
And how it should be supplied using Percent-encoding:
Here's an example of a date value:
And how it should be supplied using Percent-encoding:
The following schemes are available for tasks:
| Scheme | Description |
|---|---|
| todoist://task?id={id} | Opens a task by ID. |
| todoist://addtask | Opens the add task view to add a new task to Todoist. |
The todoist://addtask scheme accepts the following optional values:
| Value | Description |
|---|---|
| content URL encoding | The content of the task, which should be a string that is in Percent-encoding (also known as URL encoding). |
| date URL encoding | The due date of the task, which should be a string that is in Percent-encoding (also known as URL encoding). Look at our reference to see which formats are supported. |
| priority Integer | The priority of the task (a number between 1 and 4, 4 for very urgent and 1 for natural). Note: Keep in mind that very urgent is the priority 1 on clients. So, p1 will return 4 in the API. |
This URL scheme will not automatically submit the task to Todoist, it will just open and pre-fill the add task view. If no values are passed, the add task view will just be opened.
Projects
The following schemes are available for tasks:
| Scheme | Description |
|---|---|
| todoist://projects | Opens the projects view (shows all projects). |
| todoist://project?id={id} | Opens a specific project by ID. |
Example of opening a specific project:
The todoist://project scheme accepts the following required value:
| Value | Description |
|---|---|
| id Integer | The ID of the project to view. If the ID doesn't exist, you don't have access to the project, or the value is empty, an alert will be showed and the user will be redirected to the projects view. |
Labels
The following schemes are available for labels:
| Scheme | Description |
|---|---|
| todoist://labels | Opens the labels view (shows all labels) |
| todoist://label?name={name} | Opens a specific label by name. |
Example of opening a specific label:
The todoist://label scheme accepts the following required value:
| Value | Description |
|---|---|
| name String | The name of the label to view. If the label doesn't exist, you don't have access to the label, or the value is empty, an alert will be shown. |
Filters
Todoist Exchange Calendar
The following schemes are available for filters:
| Scheme | Description |
|---|---|
| todoist://filters | Opens the filters view (shows all filters) |
| todoist://filter?id={id} | Opens a specific filter by ID. |
Example of opening a specific filter:
The todoist://filter scheme accepts the following required value:
| Value | Description |
|---|---|
| id Integer | The ID of the filter to view. If the ID doesn't exist, you don’t have access to the filter, or the value is empty, an alert will be showed and the user will be redirected to the filters view. |
Search
The following scheme is available for searching (Android only):
| Scheme | Description |
|---|---|
| todoist://search?query={query} | Used to search in the Todoist application. |
Example of searching for 'Test & Today':
The todoist://search scheme accepts the following required value:
| Value | Description |
|---|---|
| query URL encoding | The query to search in the Todoist application, which should be a string that is in Percent-encoding (also known as URL encoding). |
Market your app to millions of Todoist users with a custom integration page. Our searchable directory lets our audience easily find, install, and use your app — making it an effortless yet effective way to promote your work!
Get started today.
Submissions
To begin, fill out the app submissions form. Just add a marketing description, installation instructions, and links to your website and privacy policy.
We'll also ask you for some images, in the following format:
- Your app icon, in JPG format on a white background. The size of the image should be 250x250px.
- One or more screenshots in JPG format at 1600x1000px. If your screenshot includes images of Todoist it should use the default theme (Red).
Todoist Exchange Rate Today
Review
After you've submitted your app, we'll email you a confirmation. We aim to review submissions and respond with any feedback within 10 business days.
During the review, we'll make sure:
- All the fields in the submission form are filled out in English.
- Your app complements or enhances the functionality of Todoist. It should not replicate functionality already included.
- Your app is free of any functional errors during our testing.
- Users can easily set up the integration using the instructions you've provided.
- All links provided are HTTPS enabled to ensure the security of our users.
- Any use of the Todoist name or logo follow our brand guidelines.
- Your privacy policy ensures you will not sell or share our user's data to any third parties without their consent.
- The marketing descriptions and images you've provided are clear and follow our style.
If we find any issues along the way, we'll be in touch via email and work with you to resolve them.If you have any questions or updates at any time, you can reply to any of the emails you've received during the submissions process. We'll aim to get back to you within 2 business days.
Publishing
Once your submission has passed our review, we'll publish your listing and provide you with a public link that youcan share! We'll also translate your listing to expand the reach of your marketing.
If you have any further questions or updates to provide after we've published your integration page,you can always reach out to our integrations team at integrations@doist.com.We're happy to help!
Thanks for using Todoist's APIs to build an application!
If you plan to utilize Todoist's logo or branding in the visual designof your application or website, please adhere toTodoist's brand guidelines.
In addition, please take note of the following:
- 'Todoist' should not be the first word in your application's name. Itmay be used elsewhere in the name, though. For instance 'x forTodoist' or 'x with Todoist', etc. This makes it clear that yourapplication is created by you and not by Doist.
- You must clearly state that your application is 'not created by,affiliated with, or supported by Doist' in your applicationdescription.
Todoist Outlook Exchange
By using the Todoist marks you agree to properly follow the abovebrand guidelines as well asour Terms of Service. For furtherinformation about the use of the Todoist brand, please contactpress@doist.com.
Interested in developing an integration for Todoist but unsure where to start? Get in touch with us atintegrations@doist.com,and we'll be happy to help.